Home-Start Staffordshire Moorlands supports families across the district who are facing difficulties.

Our Volunteers are trained and given expert support from our staff team so that they can provide the best support for parents and their children.  We have a range of volunteering roles to suit people with limited time availability as well as those who are able to commit to families longer-term.

Through a careful matching process, Home Visiting Volunteers can build a strong and trusting relationship with a family – support may be targetted, for as little as 4-6 weeks, or may go on for many months.

We help families from all backgrounds through their most challenging times and just a couple of hours a week can transform the lives of parents and their children.

Our Volunteers provide non-judgmental, compassionate and confidential support, giving families the right help at the right time and in a way that suits them.

By volunteering your time and experiences you can even change lives, including your own. We know from research the benefits to our volunteers; in developing new skills, building confidence and relationships and also supporting training and placements for work and study.

Visit our Volunteer Page for more information and get in touch.

Home-Start Staffordshire Moorlands is committed to equality of opportunity and diversity and the safeguarding of children and vulnerable persons.

Job Description: Part Time Finance Administrator & Data Officer
Home-Start Staffordshire Moorlands is committed to equal opportunities and to safer recruitment practice as an important part of safeguarding and protecting children and vulnerable adults.

Job Opportunity: Finance & Data Officer (43 hours finance PCM / 22 hours data PCM)
We are seeking a proactive and experienced individual to join our small, committed team as a Finance Administrator & Data Officer, supporting both the financial administration of the charity and the development of a new data management system.  The role is split into two key areas – Finance Administrator (43 hours/week) and Data Officer (22 hours/week).  This role requires flexibility in working hours, particularly during peak reporting periods such as month-end and year-end and when additional time is needed to introduce or amend systems.

Please note, while this is advertised as a combined 65 PCM hour post, we are open to receiving applications for either element of the role separately, should strong candidates emerge for both finance and data responsibilities.

Purpose of the Role:
To ensure effective financial management and robust data systems, enabling the charity to meet its obligations to funders, demonstrate its impact, and make informed strategic decisions.

General Responsibilities

• Attend relevant training and development sessions.
• Promote the work of Home-Start and uphold its values.
• Participate fully as a member of the Home-Start Staffordshire Moorlands team.
• Undertake any other reasonable duties related to the post as required.

This is an exciting opportunity to play a vital role in the smooth operation and future development of a respected local charity.  Whether you bring finance expertise, data management experience, or both, we would love to hear from you.

Finance Administrator (43 hours finance PCM)

Purpose: To ensure the smooth and efficient financial administration of the charity, supporting accurate budget management, financial reporting and compliance with funder and regulatory requirements.

Key Responsibilities:

• Support the Scheme Manager and Trustees in all financial matters.
• Maintain accurate day-to-day accounts using Excel, in line with financial policies.
• Manage invoices, payments, internet banking, and reconciliation of bank statements.
• Process and record volunteer and staff expenses.
• Provide regular financial reports to the Scheme Manager and Trustee Board.
• Support budget-setting, forecasting, and funder-specific financial monitoring.
• Reconcile petty cash monthly.
• Oversee year-end processes and prepare accounts in line with SoRP, working with the Independent Examiner.
• Assist with annual reporting to the Charity Commission and Companies House.
• Calculate salaries and auto-enrol staff into the pension scheme where applicable.
• Liaise with payroll provider (VAST), HMRC, and pension providers to ensure PAYE, NI, and contributions are made correctly.
• Submit and manage pension data and ensure compliance.
• Process salary and expense payments electronically.

Data Officer (22 hours data PCM)

Purpose: To lead the transition from the charity’s current Microsoft Access database to a modern, secure system (e.g. CharityLog or Lamplight) and manage the ongoing development and reporting from the new system.

Key Responsibilities:

• Lead on selecting and implementing a new database system (CharityLog, Lamplight or similar).
• Configure the system to match the charity’s services and reporting needs.
• Migrate data from Microsoft Access with minimal service disruption.
• Develop user guides and ensure a smooth onboarding process for staff.
• Maintain and monitor day-to-day use of the database.
• Ensure data accuracy and integrity, complying with GDPR and data policies.
• Provide staff support and troubleshooting.
• Generate reports (routine and ad hoc) for managers, trustees, funders, and other stakeholders.
• Develop reporting templates to support evaluation and service planning.
• Provide training and refresher sessions for staff and volunteers.